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The National Trust for the Welfare of Persons with Autism, Cerebral Palsy, Mental Retardation and Multiple Disabilities.

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SAMBHAV
(Aids and Assistive Devices)

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About the scheme

  1. Setup an additional resource centre, in each city of the country.
  2. Collate and collect the Aids, software and other form of assistive devices developed with a provision of display and demonstration of the devices.
  3. Maintaining information, pertaining to aids and assistive devices present at Sambhav centre, on the National Trust website.
  4. Provide information and easy access to devices, appliances, aids, software etc.
  5. Display and demonstration of the devices to the concerned stakeholders

Scheme Description

This scheme aims at setting up of one Sambhav Centre in each city of India with population greater than 5 million (As per 2011 census). The Registered Organization (RO) should provide the minimum facilities in each Sambhav Centre as mentioned below:

I. Sambhav Resource Centre

These centres aim to provide information and easy access to devices, appliances, aids, software etc. for betterment and empowerment of PwDs of the National Trust disabilities. There shall also be provision of display and demonstration of the devices to the concerned stakeholders. The centre should construct a bedroom, kitchen, bathroom set up which is disabled friendly and uses the assistive devices which are useful and improve the quality of life of the people.

A page on the National Trust website for Sambhav will also be developed which will showcase and provide information about the aids and assistive devices. Research shall be encouraged at these centres. For example, research related to use and utilities of the assistive devices for Persons with Disabilities, research related to development of new assistive devices etc.

II. Aids and assistive devices

Each of the Sambhav centres will showcase aids and assistive devices for the PwDs (Persons with Disabilities) under the National Trust Act. A reference list of aids and assistive devices, including the cost shall be displayed in the centre. The list of assistive devices should also include learning kits, aids related to mobility and communication etc. The cost of any new aids or assistive devices added to the centre (even if it has been imported) will be reimbursed to the centre as per the financial limit determined by the National Trust.

Staff Requirement

Sr. No. Category No. Of Staff Frequency or Minimum no. of visits required per month
1. Manager Coordination 1 All working days
2. Staff Members 2 All working days

Staffing

One resource person (Manager Coordination) at a managerial level is to be appointed by the RO who will report to the National Trust on a daily basis and whose salary will also be paid by the National Trust as part of monthly recurring cost. In addition, RO shall appoint at least 2 staff members – one for daily operations and maintenance and one for demonstration of the devices and organize visits. The expenses of 2 staff members have to be borne by the RO.

The resource person (Manager Coordination) appointed at the Sambhav centre along with operating and maintaining the Sambhav centre, shall be involved in coordinating with research agencies and educational institutes working in the area of the four disabilities covered under the National Trust. It is the responsibility of the staff members and Manager Coordination of Sambhav Centre to perform following activities among others:

  • Organize visits of research and educational institutes and other ROs to the centre.
  • Ensure increase in the number of visitors at the Sambhav Centre.
  • Help the PwDs, ROs and PwD families to procure the devices displayed in the centre.
  • Proactively reach out to PwDs, ROs and PwDs families in the area to inform about the Centre and also invite them to visit the Centre.

The frequency or schedule of the staff is to be followed as below:

S. No. Category Number of staff Frequency or Minimum number of visits required per month
I. Manager Coordination 1 All working days
II. Staff Members 2 All working days

Infrastructure facilities

  1. The centre should be disabled friendly.
  2. The centre should have the basic office equipment i.e.  Personal Computer, stationary, scanner etc.

Infrastructure facilities

The centre should be disabled friendly and should have the basic office equipment such as a personal computer, stationary, scanner etc. to easily interact with the National Trust and carry on other required office work.

Funding Pattern

S. No. Funding Head Amount (in INR) Frequency of funds disbursement
1 Setup Cost 10,00,000/- to be disbursed in 2 stages:
  • STAGE I: Total amount to be disbursed is INR 5,00,000/-.  
  • STAGE II: Reimbursement of funds against the actual cost incurred for purchase of devices
One time
  • STAGE I – On approval of Sambhav application
  • STAGE II – On completion of setup period, 60 days (2 months) from start of setup period
2 Monthly Recurring Cost 40,000/- per month* To be paid bi-annually  
3 Reimbursement for new devices added to the centre each year On actuals with a maximum limit of INR 3,20,000/- per annum Annually

National Trust will provide funding to the Sambhav Centre under the following heads:

I. Setup Cost

This is a non-recurring one-time cost that would be provided to RO initially to setup the Sambhav Centre. A two month period will be provided to the RO for setting up the Sambhav Centre. The funds will be disbursed in stages as mentioned below:

A. STAGE I. Initially, the National Trust will provide 50% of the funds for the office set-up, exhibition, furniture and procurement of the devices. RO shall also demonstrate disabled friendly bedroom, bathroom and kitchen etc. at the Centre.

B. STAGE II. At the end of the second month of setup, RO is to provide the set up completion report after which a physical verification of the centre will be done by official of SNAC (State Nodal Agency Centre) /LLC (Local level committee) /The National Trust /Government official/Social welfare/DC( District Collector) /DM (District Magistrate) officials. Proof of purchase of all the devices procured in STAGE I and STAGE II will be provided by the RO to the National Trust. After due verification, the rest of the 50% of the funds shall be provided.

*Please note that the total amount provided (for STAGE I and II combined) for setting up each Sambhav Centre shall not be greater than INR 10,00,000/-.

II. Monthly Recurring Cost

The National Trust shall pay monthly recurring cost to run and conduct activities at the Sambhav Centre. This also includes salary to be paid to the Manager Coordination of Sambhav Centre.

III. Reimbursement for new devices added to the centre each year

After completing the first year of operations, the cost of any new aids and devices added to the centre will be reimbursed to the centre as per the actual value with a maximum financial limit as mentioned in the table below.

Funds allocated under each of the above mentioned head is as follows:

S. No. Funding Head Amount (in INR) Frequency of funds disbursement
I. Setup Cost 10,00,000/- to be disbursed in 2 stages:
  • STAGE I: Total amount to be disbursed is INR 5,00,000/-.
  • STAGE II: Reimbursement of funds against the actual cost incurred for purchase of devices

    Please Note: Maximum amount paid in Stage I and II combined will not be more than INR 10,00,000.
One time
  • STAGE I – On approval of Sambhav application
  • STAGE II – On completion of setup period, 60 days (2 months) from start of setup period
II. Monthly Recurring Cost 40,000/- per month* *This includes INR 20,000 for the remuneration of Manager Coordination. Rest of the amount shall include rent, electricity, water charges, office expenses etc. To be paid bi-annually
III. Reimbursement for new devices added to the centre each year On actuals with a maximum limit of INR 3,20,000/- per annum Annually

Eligibility Criteria

Eligibility Criteria for RO

Filter criteria for applying under the new schemes is as under:

  1. Must be Registered with the National Trust.
  2. Must be Registered under the PwD Act.
  3. Must not have been blacklisted by the State / Central Govt. / Other Govt.
  4. Bank Account details of the Registered Organisation.
  5. E-mail ID and contact details of the Registered Organisation.

Note: Unless the Registered Organisation fulfill the above criteria, he / she can not apply under the scheme

Eligibility of RO

  1. Requesting Organization should be registered with National Trust.
  2. Requesting organization should have a valid registration under the PwD Act 1995 at the time of enrolment.
  3. RO should have minimum 2 years of experience of working with Person with Disability (PwD) with at least one of the four disabilities under National Trust Act.
  4. NGO should not be blacklisted at the time of enrolment by National Trust/any other government organization.

Eligibility criteria for RO

RO should fulfil all of the following eligibility criteria to enroll for Sambhav scheme:

S. No. Eligibility Criteria Required Documents
1. Applicant should be registered with the National Trust Valid Registration Certificate under the National Trust Act
2. Applicant should be registered under the PwD Act on the date of submission of scheme enrolment form Registration proof/ certificate
3.   Address Proof of the proposed location
4. At least 2 of the 3 proposed personnel to be deployed in the Sambhav Centre i.e. Manager and 2 staff members should have minimum 2 years of experience of working with PwDs under the National Trust Act Undertaking by the RO detailing the work
5. Proposed location to have a minimum area of at least 800 sq.ft available solely for the setup and use of the Sambhav Centre   Undertaking by the RO detailing the area along with the location.
6. RO should not be blacklisted by the National Trust/any other government organization on the date of submission of scheme enrolment form Declaration by the RO
7. RO should have minimum 2 years of experience of working with Persons with Disabilities (PwD)with at least one year experience in one of the four disabilities under the National Trust Act Declaration by the RO detailing the experience

 

Enrolment Process

I. Enrolment Process for RO

  1. Fill up the Sambhav application form online and upload the scanned documents as required*
  2. Submit the duly filled in form on the National Trust portal
  3. Pay the application fees of Rs.1000 online
  4. Send the print out of the filled form along with the supporting documents to the National Trust within 20 days.

RO Enrolment (first approval) process

RO enrolment process defines the steps to be followed while applying for opening a Sambhav Centre for the first time. It also details out the required information and documents at each step and timelines for various activities wherever applicable.

STEP 1. The National Trust shall invite applications from ROs to open Sambhav Centre.

STEP 2. The NGO registered with the National Trust logs in to the National Trust website

STEP 3. The application form has to be submitted online along with the application fees of INR 1000. The RO is to submit the application/proposal along with the required documents within 30 days of issue of the invitation by National Trust.

RO to send the application form and follow the procedure as per steps below:

  • Fill up the Sambhav application form online and upload the scanned documents as required*
  • Submit the duly filled in form on the National Trust portal
  • Pay the application fees online
  • Send the print out of the duly filled in application form along with a copy of the supporting documents to the National Trust via post/courier.
  • Note: Documents received without application fees shall not be entertained

*Following documents have to be submitted by RO for enrolment purpose:

  1. Documents fulfilling the eligibility criteria
  2. Address Proof of the proposed property: Title deed/Ownership certificate/lease deed/ Rent agreement of the RO/ Declaration from the owner that they would provide the property for the Sambhav Centre
  3. Declaration by RO regarding current setup listing out the following:
    • Existing facilities and infrastructure
    • Current set of activities being undertaken
    • Staffing including qualification and experience
  4. Scheme proposal including
    • Details of the property
    • Proposed aids and appliances
    • Details of proposed resources/staffing at the end of set up period (2 months) along with remuneration – At least one Supervisor, two Research Assistants, Aya(s) and other staff.
    • Details of available/proposed Disabled friendly provisions (accessible premises, accessible toilets, furniture and fixtures).

Note: If more than one application is received in one city, the selection of RO will be done on the basis of work experience of the RO, commitment of minimum no of visitors per year, better location of the premises, Schemes that are being run currently by the RO and whether the proposed  premises is owned or on lease.

STEP 4. After the National Trust receives the application form and the documents, these are verified and then physical verification is initiated.

STEP 5. Physical verification of the RO, proposed Sambhav Centre and submitted documents shall be done by official of SNAC/LLC/the National Trust /Government official / Social Welfare Dept./ DC/DM.

STEP 6. The final decision on the application/proposal is taken after completing all necessary formalities and processes. Based on the Physical verification report, if the RO meets scheme criteria and requirements, the application is approved. In case there is any discrepancy, RO is accordingly informed.

STEP 7. Selection of the RO and Communication to RO by the National Trust shall be done within 60 days of the issue of the invitation by the National Trust, i.e. 30 days from the last day of application.

STEP 8. A scheme undertaking is signed with the RO selected in each city. A scheme ID is created for the RO and the confirmation for the same is communicated to RO.

STEP 9. A starter kit/Sambhav handbook is being prepared containing the complete details of the Sambhav scheme is also handed over to the RO by the National Trust.

STEP 10. The National Trust to begin the fund disbursement process for providing setup cost to the ROs.

Last Updated On: 18-01-2017

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